Missionaries

Editor+Editors, Admins, and Super Admins can add and edit missionaries

Media+Media role can only upload prayer letters and videos to existing missionaries

Missionaries are the core of your map. Each missionary record appears as a pin on the public map. Each missionary also has a Short Description field — a brief 25-word summary shown on the kiosk carousel instead of the full bio. If left blank, the carousel uses the first 25 words of the full bio automatically.

Adding a Missionary

Click "Add Missionary"Opens the missionary editor panel on the right side of the screen.

Fill in the required fieldsLast name (or family name) is required. Location is required for the pin to appear on the map — type a city or country name and click Search, then select from the results.

Set visibilityUse the checkboxes to control whether they appear on the Website Map, the Kiosk, or both.

SaveThe missionary is added immediately and the map updates in real time.

Family Members

Each missionary can have multiple family members (spouse, children, etc.) added through the Family Members section. These appear in the missionary's detail popup on the public map.

Profile Photo & Gallery

Deleting a photo also removes the file from your storage, so your quota is freed up immediately. Photos, prayer letters, videos and organization logos all count toward the same storage allowance.

Upload a profile photo in JPG or PNG format on the Basic Info tab, or manage photos from the Photos tab. The current profile photo shows a gold ✓ Profile badge and gold border. Hover any other gallery photo and click ⭐ Set as Profile to promote it — updates immediately without saving. Individual files must be under 100MB (video files on updates may be up to 4GB).

Organization

Assign a missionary to a mission organization. The organization's logo appears alongside the missionary on the map. Organizations must be created first under the Mission Orgs page.

Prayer Letters & Updates

Media+From the missionary detail view, scroll to the Updates section. You can upload:

Prayer Letters — PDF files that supporters can download.
Video Updates — paste a YouTube or Vimeo URL, or upload a video file directly.

Web Map vs. Kiosk Visibility

Each missionary has two independent visibility controls:

Show on Website Map — controls whether the missionary appears on the public-facing web map and embeds. Uncheck this for missionaries in sensitive or closed-country contexts. Their profile cannot be accessed publicly in any way when this is off.
Show on Kiosk — controls whether the missionary appears on lobby kiosk displays. Can be on independently of the web map setting.

Active vs. Inactive

Unchecking Active hides a missionary from all public displays (web map and kiosk) without deleting their record. This is useful for missionaries on furlough or who have completed their term.

Importing missionaries

You can bulk-import missionaries from a CSV file or a previous export. See the Import & Export section for details.

✉️ Let missionaries fill out their own profile

Use the Invite button to send a missionary a secure self-service link. They fill in their own photo, bio, location, and family info — no admin account needed. See Missionary Invite Links.

Missionary vs. Ministry/Organization

Some supported ministries are organizations rather than individual missionary families — for example a legal defense ministry, a disaster relief org, or a Bible translation society. Use the Type toggle at the top of the Add/Edit form to switch between 🙏 Missionary (default) and 🏛 Ministry/Org.

When Ministry/Org is selected:

Ministry Name replaces Family/Last Name
Director / Contact Name appears instead of Family Members
Focus Area replaces Field of Service
Website replaces Support Link (no support % shown)
On the map the pin shows a 🏛 icon instead of a name initial
The profile card shows the director name and a Visit Website link instead of family member pills

In the CSV importer, set the profile_type column to ministry and use the director and website columns.