✉️ Missionary Invite & Update Links

Editor+Editors, Admins, and Super Admins can create links

Instead of entering a missionary's information yourself, send them a secure link and let them fill out everything in one form. When they submit, their record is created or updated automatically — no admin account required on their end.

All links are single-use and expire after 7 days. Sending a new link to the same missionary automatically expires any previously unused one.

What the Form Includes

The missionary form is a single unified page — everything in one place:

Multiple photo upload — photos are added to the gallery. The first photo is automatically set as their profile photo with an optimized thumbnail.
Name, email, phone — basic contact information.
Family members — add spouse, children, and team members with name, role, and birth year.
Location with map search — type an address or city and select from results. A map preview shows exactly where the pin will drop.
Organization — pick from the church's existing organization list, or add a new one with name and abbreviation. Defaults to Independent.
Bio and short description — full bio plus a 25-word kiosk summary.
Support level and giving link — or website for ministry/org type entries.
Prayer letter — upload a PDF directly from the form.
Video update — paste a YouTube or Vimeo URL.

If the missionary already has a record, the form pre-fills with their existing data. If they are new, a fresh record is created when they submit.

Sending a Link

For a new missionaryClick the ✉️ Invite button in the Missionaries panel header. This creates a blank form — a new record is created when they submit.

For an existing missionaryClick ✉️ Request Update on their row. The form will pre-fill with their current information so they can review and update it.

Choose Copy Link or Send EmailCopy Link gives you a URL to share however you like. Send Email delivers it directly to the address on their record.

New missionaries receive a welcome email introducing them to the platform. Existing missionaries receive an update request from the church.

💡 No email on record?

If a missionary has no email address saved, the Send Email option will be greyed out. Use Copy Link instead, or edit their profile to add an email first.

Printable Form

For missionaries who aren't comfortable with online forms, a printable paper version is available in the admin panel. Below the missionary list, expand the 🖨️ Printable Invite Form panel. This opens a print-ready page — use your browser's Print or Save as PDF. Once returned, a staff member enters the information manually.

What the Missionary Sees

When a missionary clicks their link they see a clean, branded form showing the church name and logo. The form pre-fills any existing information. They can upload multiple photos, search for their location on a map, select their organization, and submit everything in one step. No account or password required.

Link security

Each token is a 64-character cryptographically random string. Links cannot be guessed. Once submitted, the token is permanently disabled.