Platform Overview

Field Link Missions is a cloud-based platform that helps churches track, display, and celebrate their missionaries worldwide through a beautiful interactive map. Each church gets its own private workspace, public-facing map, and kiosk-ready display — all managed from a clean web interface.

How It Works

The platform has two main areas:

The Church Admin Panel — where church staff add missionaries, manage the map, and handle their subscription.
The Public Map — the live, embeddable map that anyone can view at fieldlinkmissions.com/yourchurchslug.

💡 Your church's map URL

Your public map lives at fieldlinkmissions.com/[yourslug] where the slug is a short version of your church name (e.g. calvary-baptist). You can share this link freely — no login required to view it.

Getting Started — Initial Setup

Super AdminInitial setup requires Super Admin access

This section walks through the recommended setup sequence for a new church, from account creation to a live kiosk in your lobby.

Recommended Setup Order

Sign up and log inCreate your account at fieldlinkmissions.com/signup. Check your email for login credentials and sign in at fieldlinkmissions.com/login.

Fill in Church InfoGo to Church Info in the left nav. Add your church name, pastor, address, and upload your church logo. Set the church location using the geocoder so the map centers correctly.

Add your mission organizationsGo to Mission Orgs and add any organizations your missionaries serve with (IMB, Wycliffe, SIM, etc.). Upload their logos for the best map experience.

Add your missionariesGo to Missionaries and click Add Missionary to enter a record directly, or click ✉️ Invite to send a missionary a link to fill out their own profile. The most important fields are Last Name, Location (search and select from the dropdown — this places the map pin), and the Show on Map checkboxes.

Choose your themeGo to Settings → Theme and pick the color scheme that best matches your church's style. Click Save Theme.

Preview your public mapClick View Map from the dashboard or open fieldlinkmissions.com/[yourslug] in a browser. Confirm all your missionaries appear and the map looks correct.

Set up billingGo to Subscription and set up billing before your trial expires to keep uninterrupted access.

Set up your kiosk or embed (optional)For a lobby display: go to Kiosk, generate an API key, and use the Windows Kiosk Package to install the dedicated kiosk app on your display PC. For a church website, use Website Embed to embed the map on any page.

Invite your teamGo to Users and invite any staff who will manage missionaries or upload prayer letters.

Kiosk Hardware — Touch Screen Displays

For a fully interactive kiosk where visitors can tap pins and browse missionary profiles, you need a touch-enabled display connected to a Windows PC (or an all-in-one touchscreen PC). The Windows Kiosk Package installs a dedicated kiosk app and locks the PC to it automatically.

What to Look For

All-in-one touchscreen PC — the simplest option. Monitor and computer in one unit, one power cable, no separate box to hide. Most church lobbies use something in the 32–43 inch range.
Separate touch monitor + mini PC — more flexible. Any commercial touch display paired with a small Windows PC connected via HDMI.
Resolution — 1080p is the minimum. 4K looks great but isn't necessary.
OS — Windows 10 or 11 (64-bit) required for the kiosk package.
RAM — 4 GB minimum, 8 GB recommended.
Network — wired Ethernet is more reliable than WiFi, especially during services when many devices are connected.

💡 Budget option

A refurbished all-in-one touchscreen PC from any major brand works great. The kiosk app is lightweight — it doesn't need a powerful computer.

Mounting

Wall-mounted or on a floor stand — either works. Check the VESA mount pattern on your display before buying a mount.
Portrait (vertical) gives a directory feel. Landscape works better for showing the full map.
For public areas, consider a lockable enclosure to prevent tampering.

Kiosk Hardware — Presentation Mode (Non-Touch TV)

If a touch display isn't in the budget, Presentation Mode works on any standard TV — no touch required. It shows the map on one side and automatically cycles through missionaries on the other.

What You Need

Any TV or monitor — any size, no touch needed. 43–65 inch TVs work well in a lobby.
A small Windows PC — any compact Windows PC with 4 GB RAM and an SSD. Plug it into the TV via HDMI. Mini PCs are popular for this since they're small enough to mount behind the TV.
Internet connection — WiFi or wired Ethernet.

Setting up Presentation Mode

Generate a Kiosk API key, click ⚙ Settings on the key, switch the Display Mode to Presentation, choose which side the map appears on, and optionally select a theme. The kiosk URL is the same — the mode is detected automatically from the key's settings.

Setting Up Windows Kiosk Mode

The Windows Kiosk Package automates the entire setup — it installs the kiosk app, copies your configuration, and locks down the PC. Requires Windows 10 or 11 (64-bit).

Generate the packageIn the admin panel under Kiosk, expand the Windows Kiosk App section, enter a display name, choose your mode and theme, and click Generate & Download Package.

Extract and run INSTALL.batExtract the ZIP to any folder on the kiosk PC and double-click INSTALL.bat. It downloads and installs FieldLinkKiosk.exe (a dedicated kiosk app for your display), copies your config file, then automatically runs the kiosk lockdown setup.

Accept the UAC promptA Windows security prompt will appear asking for administrator permission. Click Yes — this is required to create the kiosk user account and configure auto-login.

Follow the setup scriptThe setup script creates a dedicated FieldLinkKiosk Windows account, configures the PC to auto-login and launch the kiosk app on boot, and optionally runs Windows performance optimization. Restart when prompted.

Verify after restartThe PC should boot directly into the kiosk. To exit, press Ctrl+Alt+Delete and sign in with your administrator account.

💡 See the Kiosk & Embed section for full details

The Kiosk section covers all package options, display modes, QR codes, and per-key settings in depth.

Signing Up

Super AdminAccount creation — the first user becomes Super Admin

To create a church account, visit fieldlinkmissions.com/signup and complete the two-step form.

Church InfoEnter your church name, city, state, website, and approximate number of missionaries.

Contact DetailsProvide the name, email, phone, and role of the primary contact. This person becomes your first Super Admin. Optionally enter a referral code if one was provided.

Once submitted, your account is created immediately with a 10-day free trial. A setup link is emailed to the contact address — click it to create your password or connect your Google account. No credit card is required to start.

⚠ Check your spam folder

The welcome email comes from the platform's configured send address. If you don't see it within a few minutes, check your spam or junk folder. The setup link expires in 7 days.

First Login

All Roles

Account Setup

New users receive an email with a secure setup link (valid for 7 days). Click the link to reach the setup page where you can:

Create a password — choose a password that meets the requirements below.
Connect with Google — if Google Sign-In is enabled, click "Set up with Google" to link your Google account. Your Google email must match the email you were invited with.

After completing setup, you are automatically signed in and taken to the admin panel.

Signing In

Visit fieldlinkmissions.com/login and enter your email and password together on the same screen. If Google Sign-In is enabled, you can also click Sign in with Google.

If your email is associated with more than one church, you will be shown a church picker after entering your credentials.

Remember Me

Check Remember Me on the login screen to stay signed in for 30 days without needing to re-enter your password. Leave it unchecked for an 8-hour session (recommended on shared computers).

Google Sign-In

When enabled by the platform operator, a Sign in with Google button appears on the login page. This works alongside passwords — you can use either method at any time.

Your Google email must match an existing invited user account.
Your Google ID is linked to your account on first use. Future sign-ins are faster.
If you belong to multiple churches, you will see a church picker after Google authenticates you.
Google Sign-In respects account lockout and tenant suspension.

Forgot Your Password

Click Forgot your password? on the login page to receive a reset link by email. The link expires in 1 hour and can only be used once.

All Roles

These features are available to every logged-in user regardless of their role.

Dashboard

All RolesAll logged-in users can view the dashboard

The dashboard is the first screen you see after logging in. It shows a quick summary of your church's missions activity:

Active Missionaries — total missionaries currently marked as active.
Organizations — total mission organizations you've added.
Countries Reached — number of unique countries where your missionaries serve.
Prayer Letters — total prayer letters uploaded across all missionaries.

Below the stats, a table shows your 8 most recently added missionaries for a quick glance.

The Public Map

All RolesNo login required — publicly visible to anyone

Your public map at fieldlinkmissions.com/[slug] requires no login to view. Share this link in church bulletins, on your website, or on social media.

Map Features

The public map is available to anyone with your map URL — no login required. Visitors can:

Click any missionary pin to open their full profile with photo, family, location, organization, bio, gallery, and prayer letters
Click your church's gold ✝ marker to see your church card — name, pastor, address, service times, contact links, and ministry badges
Filter by organization or search by name
Browse the sidebar list of all missionaries
Read prayer letters, view photos, and watch video updates right on the map

Trial & Status Banners

During your trial, a blue banner appears on the public map showing days remaining. During a grace period it turns amber. A suspended account shows a red overlay. These are automatically removed once an account is active and in good standing.

Map Themes

The map applies the theme selected in your Settings. When using the website embed, you can optionally override the theme using the Theme Override selector in the embed panel — this lets your embedded map match your website's color scheme even if it differs from your kiosk theme.

Editor · Admin · Super Admin

Content management — adding and editing missionaries, organizations, and church information.

Missionaries

Editor+Editors, Admins, and Super Admins can add and edit missionaries

Media+Media role can only upload prayer letters and videos to existing missionaries

Missionaries are the core of your map. Each missionary record appears as a pin on the public map. Each missionary also has a Short Description field — a brief 25-word summary shown on the kiosk carousel instead of the full bio. If left blank, the carousel uses the first 25 words of the full bio automatically.

Adding a Missionary

Click "Add Missionary"Opens the missionary editor panel on the right side of the screen.

Fill in the required fieldsLast name (or family name) is required. Location is required for the pin to appear on the map — type a city or country name and click Search, then select from the results.

Set visibilityUse the checkboxes to control whether they appear on the Website Map, the Kiosk, or both.

SaveThe missionary is added immediately and the map updates in real time.

Family Members

Each missionary can have multiple family members (spouse, children, etc.) added through the Family Members section. These appear in the missionary's detail popup on the public map.

Profile Photo & Gallery

Upload a profile photo in JPG or PNG format on the Basic Info tab, or manage photos from the Photos tab. The current profile photo shows a gold ✓ Profile badge and gold border. Hover any other gallery photo and click ⭐ Set as Profile to promote it — updates immediately without saving. Individual files must be under 100MB.

Organization

Assign a missionary to a mission organization. The organization's logo appears alongside the missionary on the map. Organizations must be created first under the Mission Orgs page.

Prayer Letters & Updates

Media+From the missionary detail view, scroll to the Updates section. You can upload:

Prayer Letters — PDF files that supporters can download.
Video Updates — paste a YouTube or Vimeo URL, or upload a video file directly.

Web Map vs. Kiosk Visibility

Each missionary has two independent visibility controls:

Show on Website Map — controls whether the missionary appears on the public-facing web map and embeds. Uncheck this for missionaries in sensitive or closed-country contexts. Their profile cannot be accessed publicly in any way when this is off.
Show on Kiosk — controls whether the missionary appears on lobby kiosk displays. Can be on independently of the web map setting.

Active vs. Inactive

Unchecking Active hides a missionary from all public displays (web map and kiosk) without deleting their record. This is useful for missionaries on furlough or who have completed their term.

Importing missionaries

You can bulk-import missionaries from a CSV file or a previous export. See the Import & Export section for details.

✉️ Let missionaries fill out their own profile

Use the Invite button to send a missionary a secure self-service link. They fill in their own photo, bio, location, and family info — no admin account needed. See Missionary Invite Links.

Missionary vs. Ministry/Organization

Some supported ministries are organizations rather than individual missionary families — for example a legal defense ministry, a disaster relief org, or a Bible translation society. Use the Type toggle at the top of the Add/Edit form to switch between 🙏 Missionary (default) and 🏛 Ministry/Org.

When Ministry/Org is selected:

Ministry Name replaces Family/Last Name
Director / Contact Name appears instead of Family Members
Focus Area replaces Field of Service
Website replaces Support Link (no support % shown)
On the map the pin shows a 🏛 icon instead of a name initial
The profile card shows the director name and a Visit Website link instead of family member pills

In the CSV importer, set the profile_type column to ministry and use the director and website columns.

✉️ Missionary Invite & Update Links

Editor+Editors, Admins, and Super Admins can create links

Instead of entering a missionary's information yourself, send them a secure link and let them fill out everything in one form. When they submit, their record is created or updated automatically — no admin account required on their end.

All links are single-use and expire after 7 days. Sending a new link to the same missionary automatically expires any previously unused one.

What the Form Includes

The missionary form is a single unified page — everything in one place:

Multiple photo upload — photos are added to the gallery. The first photo is automatically set as their profile photo with an optimized thumbnail.
Name, email, phone — basic contact information.
Family members — add spouse, children, and team members with name, role, and birth year.
Location with map search — type an address or city and select from results. A map preview shows exactly where the pin will drop.
Organization — pick from the church's existing organization list, or add a new one with name and abbreviation. Defaults to Independent.
Bio and short description — full bio plus a 25-word kiosk summary.
Support level and giving link — or website for ministry/org type entries.
Prayer letter — upload a PDF directly from the form.
Video update — paste a YouTube or Vimeo URL.

If the missionary already has a record, the form pre-fills with their existing data. If they are new, a fresh record is created when they submit.

Sending a Link

For a new missionaryClick the ✉️ Invite button in the Missionaries panel header. This creates a blank form — a new record is created when they submit.

For an existing missionaryClick ✉️ Request Update on their row. The form will pre-fill with their current information so they can review and update it.

Choose Copy Link or Send EmailCopy Link gives you a URL to share however you like. Send Email delivers it directly to the address on their record.

New missionaries receive a welcome email introducing them to the platform. Existing missionaries receive an update request from the church.

💡 No email on record?

If a missionary has no email address saved, the Send Email option will be greyed out. Use Copy Link instead, or edit their profile to add an email first.

Printable Form

For missionaries who aren't comfortable with online forms, a printable paper version is available in the admin panel. Below the missionary list, expand the 🖨️ Printable Invite Form panel. This opens a print-ready page — use your browser's Print or Save as PDF. Once returned, a staff member enters the information manually.

What the Missionary Sees

When a missionary clicks their link they see a clean, branded form showing the church name and logo. The form pre-fills any existing information. They can upload multiple photos, search for their location on a map, select their organization, and submit everything in one step. No account or password required.

Link security

Each token is a 64-character cryptographically random string. Links cannot be guessed. Once submitted, the token is permanently disabled.

🔒 Closed-Country Missionary Protection

Field Link Missions has multiple built-in layers of protection for missionaries serving in sensitive or restricted-access countries. When Show on Web Map is unchecked, that missionary is completely invisible to the public at every level — not just hidden from view.

Layers of Protection

Public map API — The map data endpoint only returns missionaries with Show on Web Map enabled. Closed-country missionaries are never included in the response regardless of how it is requested.
Direct profile access — Even if someone knows a missionary's ID, the public profile endpoint returns a 404 when Show on Web Map is off. There is no URL that exposes their data publicly.
Kiosk QR codes — QR codes are never generated for missionaries with Show on Web Map unchecked. In presentation mode, those missionaries cycle through silently with no scannable code.
URL deep links — The public map's ?open=ID parameter only works if the missionary is in the public map data. A direct link to a closed-country profile simply does nothing.

💡 Show on Kiosk vs Show on Web Map are independent

A missionary can appear on your lobby kiosk (visible only to people physically inside your building) while remaining completely hidden from the public web map (accessible by anyone on the internet). This is the recommended setting for sensitive-context missionaries — known to your congregation, invisible to the world.

What Turning Off "Show on Web Map" Restricts

Public map at fieldlinkmissions.com/[your-slug]
Website embed on your church website
All public API endpoints
QR code generation in kiosk presentation mode
Direct URL profile links

The missionary's data, photos, and letters remain fully accessible to your admin users — only public visibility is affected.

Mission Organizations

Editor+Editors and above can add and manage organizations

Organizations (such as IMB, Wycliffe, or SIM) can be added to the platform and linked to missionaries. When linked, the organization's logo and name appear in the missionary's map popup.

Adding an Organization

Click Add Organization, fill in the name, abbreviation, website, and optionally upload a logo. The logo should be a square image (PNG with transparency works best).

Linking to a Missionary

Open a missionary's record, find the Organization dropdown, and select the appropriate organization. Save the missionary to apply the link.

Church Info

Editor+Editors and above can update church information

The Church Info page has four tabs — everything here appears on your public map when visitors click your church marker.

Basic Info

Set your church name, pastor name, description, and logo. The name appears in the map header and browser tab. The logo appears in the church marker popup and on the kiosk. Upload a square PNG or JPG for best results.

Location

Enter your street address and click Look Up Coordinates to auto-geocode it. A map preview shows where your church pin will appear. You can drag the pin to fine-tune if needed.

Contact & Services

Phone, email, website, and service times all display in the church popup on the public map. Service times support multiple lines — enter each service on its own line. Phone and email become tap-to-call and tap-to-email links on mobile. Website opens in a new tab.

Ministries

Add your church's programs, groups, and outreach efforts. Each ministry has an emoji icon, a name, and an optional description. They appear as pill badges in the church popup on the public map.

Click + Add Ministry to open the emoji picker. Select an icon from seven categories (Church & Faith, People & Community, Service & Outreach, Music & Worship, Education & Youth, Sports & Recreation, Symbols), give the ministry a name, and optionally add a short description. Reorder, edit, or delete ministries at any time.

The Church Popup on the Map

Click the gold ✝ marker on the public map to see everything in one card: logo, name, pastor, address, description, service times, ministry badges, and contact links.

Admin · Super Admin

Configuration — theme, display settings, and the audit log.

Settings

Admin+Admins and Super Admins only

Theme

Choose from 10 pre-built map themes — Midnight Gold, Slate & Crimson, Forest Light, Ocean Deep, Classic & Refined, Royal Purple, Ember, Arctic, Rose Gold, and Monochrome. Changes take effect immediately for all viewers after saving.

Audit Log

Admin+Admins and Super Admins can view a full log of every action taken in the admin panel — who added, edited, or deleted what, and when. This is useful for tracking changes and resolving issues. Super Admins can also clear the audit log.

Email Provider

Super AdminThe SMTP email provider for your church's system emails (password resets, invite links, notifications) is configured by your platform administrator. Contact support if emails aren't being delivered.

Super Admin Only

Account management, billing, kiosk keys, and data import/export. Only the account owner or designated Super Admin should access these areas.

Users & Roles

Super AdminOnly Super Admins can invite, edit, or remove users

You can invite multiple staff members to your church admin panel. Each user is assigned a role that controls what they can see and do.

Role Summary

Role	What They Can Do
Super Admin	Full access — users, billing, import/export, kiosk, and all settings. Only Super Admins can invite, edit, or delete users.
Admin	Everything except user management and billing. Can view the user list, access the kiosk and audit log, and manage all content.
Editor	Can add and edit missionaries (including sending invite links), organizations, and church info. Cannot manage users or billing.
Media	Can upload prayer letters, photos, and video updates to existing missionaries. Cannot create, edit, or delete missionary records.

Inviting a User

Go to UsersIn the left navigation, click Users.

Click + Invite UserEnter the person's name, email, and select their role.

They receive a setup linkThe invitation email contains a secure setup link (valid for 7 days). They click it to create their own password or connect their Google account.

If the setup link expires before they complete it, click 📨 Resend on their row to send a fresh one.

⚠ Role assignment matters

Assign the Media role to volunteers who only need to upload newsletters. Only give Admin or Super Admin to trusted staff who need broader access.

Removing a User

Click the delete icon next to any user to remove their access immediately. This cannot be undone — you would need to invite them again to restore access.

Email Preferences

Any logged-in user can manage their email preferences from the avatar menu in the bottom-left corner — select 📧 Email Preferences. The toggle controls whether you receive product update and announcement emails from Field Link Missions.

Critical notifications are always delivered

Outage notices and security alerts are sent regardless of your preference setting.

Kiosk & Website Embed

Admin+Admins and Super Admins can access the kiosk page. Only Super Admins can create or delete API keys.

Field Link Missions can run as a full-screen display in your church lobby, or be embedded into your existing church website.

API Keys

The kiosk uses an API key to identify your church without requiring a login. Generate a key for each physical display location — this lets you revoke individual displays independently if needed.

Go to KioskNavigate to Kiosk in the left menu.

Generate a KeyClick + Generate Key, give it a descriptive name (e.g. "Lobby Screen"), choose the display mode and optional theme override, then copy the full key immediately — it is only shown once.

Use the KeyFor a browser-based setup, open the kiosk URL on your display: fieldlinkmissions.com/[slug]/kiosk.html?key=YOUR_KEY. For the Windows kiosk app, the key is embedded in your downloaded package automatically — no manual URL entry needed.

⚠ Save your key immediately

The full API key is shown only once when generated. If you lose it, revoke it and generate a new one.

Per-Key Display Settings

Each API key has its own settings — click ⚙ Settings on any key row to configure it independently. Settings are also available directly during key creation.

Display Mode — Touch (interactive kiosk for touch screens) or Presentation (non-interactive carousel for regular TVs).
Map Side — In Presentation mode, choose whether the map appears on the left or right side of the screen.
Theme Override — Give this display a different color theme than the public map.
Idle Timeout / Carousel Speed — Override timing for this display only.
Carousel / Search Bar — Enable or disable per display.
Overlay Opacity — Set a different backdrop darkness for this display only. Leave at Global to use the shared setting from Display Settings.

Touch Mode (Interactive Kiosk)

The default mode for touch-screen displays. Visitors tap missionary pins to open full profile cards, browse the sidebar list, search by name, and read prayer letters and video updates. An idle carousel starts after configurable inactivity.

Presentation Mode (TV / Non-Touch)

For any screen — no touch required. The display splits into two panels: the live world map on one side and a rotating missionary card on the other. Each missionary's photo, name, location, organization, family members, and a progress bar are shown automatically. The carousel advances on its own indefinitely.

Windows Kiosk Package

Found under the collapsed 💻 Windows Kiosk App section on the Kiosk page. Enter a display name, choose your mode and theme, then click Generate & Download Package. Extract the ZIP to any folder on the kiosk PC and double-click INSTALL.bat — it downloads and installs the kiosk app, copies your config, then runs the Windows lockdown setup automatically.

After setup and restart, the PC boots directly into the kiosk. To exit at any time: Ctrl+Alt+Delete then sign in as Administrator.

QR Code on Presentation Mode

Each API key has an optional 📱 Show QR Code toggle in its ⚙ Settings. When enabled, a scannable QR code appears at the bottom of each missionary card during Presentation Mode. Scanning it opens the missionary's full profile on the public web map — prayer letters, photos, bio, and family — directly on the visitor's phone.

Web Map Visibility vs. Kiosk Visibility

Each missionary has two independent visibility checkboxes: Show on Website Map and Show on Kiosk. These can be mixed:

Kiosk only — missionary appears on the lobby kiosk but not on the public website map. No QR code is generated. Their profile cannot be fetched publicly. Use this for missionaries in sensitive or closed-country contexts.
Web map only — missionary appears on the public website and embeds but not on the kiosk displays.
Both — appears everywhere. QR codes link to their full public profile.
Neither — missionary record is saved but not displayed anywhere publicly.

💡 Best practice for sensitive fields

For missionaries in countries where being identified could be dangerous, uncheck Show on Website Map. They can still be shown on the internal kiosk for your congregation without any public web exposure or QR code linkage.

Global Display Settings

These settings apply to all kiosk displays by default. Individual API keys can override any of them independently.

Idle Timeout — seconds of inactivity before the touch-mode carousel starts. 0 = never.
Carousel Speed — how many seconds each missionary shows during the carousel.
Show Search Bar — toggle the search field on the touch kiosk.
Overlay Opacity — how dark the backdrop is behind the missionary card in the carousel. Drag the slider to preview. Each API key can override this for that specific display.

Website Embed

Go to Kiosk → Website Embed. Choose height, width, and an optional theme override, then copy the generated <iframe> snippet. Works with WordPress, Squarespace, Wix, Webflow, and any platform accepting custom HTML blocks.

Import & Export

Super AdminOnly Super Admins can import or export data

Exporting Data

Go to Settings → Import & Export and check the boxes for what you want to include:

Missionaries & members — all missionary records and family members.
Organizations — all mission organization records.
Church Info — your church profile data.
Profile Photos — downloads and includes all uploaded photos.
Prayer Letters — includes all uploaded prayer letter PDFs.
Video Updates — includes locally uploaded video files.

A data-only export downloads as a JSON file. Any media selection produces a ZIP file containing the JSON plus all selected files.

Importing Data

Upload a JSON export file from a previous export, or a CSV file for bulk missionary import. The importer shows a preview of what will be added or updated before making any changes — review carefully before confirming.

💡 CSV format

Download the example CSV from the Import panel to see the expected column format. Key columns:

org_name — links to an organization (created automatically if new)
profile_type — missionary (default) or ministry for ministry/org entries
director — ministry type: director or contact name
website — ministry type: the ministry website URL

Subscription & Billing

Super AdminOnly Super Admins can manage billing

Setting Up Billing

Go to SubscriptionClick Subscription in the left navigation.

Click Set Up BillingA plan picker will appear. Choose Monthly or Annual (annual saves you one month's cost).

Complete checkoutYou'll be redirected to Stripe's secure checkout. Enter your card details there.

Return to the dashboardAfter payment your account is activated immediately.

Managing Your Subscription

Click Manage Subscription → on the Subscription page to access the Stripe customer portal where you can update your payment method, download invoices, or cancel.

Cancellation

You can cancel at any time from the Stripe portal. Your access continues until the end of your current billing period. After cancellation, the Subscription page will show a Subscribe Again → button to restart.

Payment Failure

If a payment fails, you enter a 14-day grace period. A warning banner appears on your dashboard and the public map. Update your payment method within 14 days to avoid suspension.

Account Suspension

A suspended account can still be logged into and viewed, but no changes can be made. The public map shows a suspension notice. Contact [email protected] if you believe a suspension was made in error.

Referral Code

If you received a referral code (from a web designer or partner who recommended Field Link Missions), enter it in the plan picker before completing checkout to apply any promotional pricing.

Two-Factor Authentication (2FA)

All RolesAll users can enroll and manage their own 2FA Super AdminSuper Admins can enforce organization-wide 2FA

Two-factor authentication adds a second verification step after your password, protecting your account even if your password is compromised. Two methods are available.

Enrolling in 2FA

Click your avatar in the bottom-left corner of the admin panel and select 🔐 Two-Factor Authentication. Choose a method:

📱 Authenticator App — Scan a QR code with Google Authenticator, Authy, Microsoft Authenticator, or any TOTP-compatible app. After scanning, enter the 6-digit code shown in the app to verify and activate. A manual entry secret is also shown if you can't scan.
📧 Email Code — A 6-digit code is emailed to your account address each time you log in. No app required.

Logging In With 2FA

After entering your password correctly, a verification screen appears. App users enter the current 6-digit code from their authenticator. Email users receive a code automatically and can request a resend if needed. You can also enter a recovery code instead of a regular code — see below.

If you check Remember Me on the login screen, 2FA is skipped for 7 days on that device after a successful verification. This is stored as a secure token in your browser — no 2FA prompt until the 7 days expire or you clear your browser data.

Recovery Codes

When you first enable 2FA (either method), you receive 8 one-time recovery codes. These are your safety net if you ever lose access to your authenticator app or email.

Each code can only be used once.
Recovery codes work anywhere a 2FA code is required: login, disabling 2FA, etc.
Store them somewhere safe — they are only shown once at enrollment.
You can check how many remain and regenerate new codes from 2FA settings in your avatar menu.

If you lose your authenticator, enter a recovery code at the login screen, then go to your avatar menu → Two-Factor Authentication to disable and re-enroll.

⚠ Save your recovery codes

If you lose your authenticator AND all recovery codes, contact [email protected] for a last-resort reset.

Requiring 2FA for All Users

Super AdminSuper Admins can enforce 2FA across all users from the Users page. The Require Two-Factor Authentication toggle at the top of the page enables the policy. When on:

Any user who logs in without 2FA enrolled is immediately shown the enrollment screen after login.
They cannot access any part of the admin panel until they complete enrollment — the modal cannot be dismissed.

⚠ Before enabling forced 2FA

Make sure email delivery is working before enabling enforcement. Contact support if email codes are not arriving.

Feature Requests

All RolesAny logged-in user can submit a feature request

Have an idea that would make Field Link Missions better for your church? Submit it directly from the admin panel.

Submitting a Request

Click your avatar in the bottom-left corner of the admin panel and select 💡 Request a Feature. Give the feature a short title and describe how it would help your church. Click Send Request — that's it.

You don't need to include technical details. Just describe what you want to do and why it would help. Every request goes directly to Field Link Missions and is reviewed personally.

What happens next

Feature requests are tracked in the operator portal. Popular or high-value requests get marked as Upcoming Feature when they are planned for a future release.

Frequently Asked Questions

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