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Platform Overview

Field Link Missions is a multi-tenant SaaS platform that helps churches track, display, and celebrate their missionaries worldwide through a beautiful interactive map. Each church gets its own private workspace, public-facing map, and kiosk-ready display — all managed from a clean web interface.

How It Works

The platform has two main areas:

  • The Church Admin Panel — where church staff add missionaries, manage the map, and handle their subscription.
  • The Public Map — the live, embeddable map that anyone can view at fieldlinkmissions.com/yourchurchslug.
💡 Your church's map URL
Your public map lives at fieldlinkmissions.com/[yourslug] where the slug is a short version of your church name (e.g. calvary-baptist). You can share this link freely — no login required to view it.

Getting Started — Initial Setup

Super AdminInitial setup requires Super Admin access

This section walks through the recommended setup sequence for a new church, from account creation to a live kiosk in your lobby.

Recommended Setup Order

Sign up and log inCreate your account at fieldlinkmissions.com/signup. Check your email for login credentials and sign in at fieldlinkmissions.com/login.
Fill in Church InfoGo to Church Info in the left nav. Add your church name, pastor, address, and upload your church logo. Set the church location using the geocoder so the map centers correctly.
Add your mission organizationsGo to Mission Orgs and add any organizations your missionaries serve with (IMB, Wycliffe, SIM, etc.). Upload their logos for the best map experience.
Add your missionariesGo to Missionaries and click Add Missionary for each one. The most important fields are Last Name, Location (search and select from the dropdown — this places the map pin), and the Show on Map checkboxes. Save each one.
Choose your themeGo to Settings → Theme and pick the color scheme that best matches your church's style. Click Save Theme.
Preview your public mapClick View Map from the dashboard or open fieldlinkmissions.com/[yourslug] in a browser. Confirm all your missionaries appear and the map looks correct.
Set up billingGo to Subscription and set up billing before your trial expires to keep uninterrupted access.
Set up your kiosk or embed (optional)If you have a lobby display, generate an API key under Kiosk and load it on your display. Or use Website Embed to embed the map on your church website.
Invite your teamGo to Users and invite any staff who will manage missionaries or upload prayer letters.

Kiosk Hardware — Touch Screen Displays

For a fully interactive kiosk where visitors can tap pins and browse missionary profiles, you need a touch-enabled display running a browser in kiosk mode.

Minimum Specifications

ComponentMinimumRecommended
CPUIntel Core i3 (8th gen) or AMD Ryzen 3Intel Core i5 or Ryzen 5
RAM4 GB8 GB
Storage64 GB SSD128 GB SSD
OSWindows 10Windows 11
BrowserChrome 110+Latest Chrome
NetworkWiFiWired Ethernet
Display1080p touch screen1080p or 4K touch screen
💡 All-in-one is simplest
An all-in-one touchscreen PC (monitor + computer in one unit) is the easiest setup. No separate PC to mount or cable to run. Most church kiosk deployments use a 32–43 inch all-in-one.

Recommended Touch Screen Brands

  • ViewSonic TD Series — excellent value, 10-point multi-touch, available in 32" and 43". The TD3207 and TD4307 are solid choices for church lobbies. Wide availability, straightforward Windows driver support.
  • Samsung Interactive Display (QMR-T Series) — commercial-grade durability, very responsive touch, excellent image quality. Slightly higher cost but built for long-run public display use.
  • LG Commercial Touch Displays (TN series) — reliable and widely available. The 32TN510S-W is a popular all-in-one option with built-in PC.
  • Elo Touch Solutions — industry-standard for public kiosk use. More expensive but extremely durable. Good choice if the kiosk will be in a high-traffic area.
  • Sharp/NEC Commercial Displays — excellent commercial durability, designed for extended daily use. Higher price point but built for reliability.

Mounting Considerations

  • Most 32–55" displays use VESA 400×400 mounts. Verify the mount pattern before purchasing.
  • Portrait orientation (vertical) works well for a missionary directory feel. Landscape is better for the full map experience.
  • For floor-standing kiosks, use a lockable commercial kiosk enclosure to protect the hardware and prevent tampering.
  • Run a wired Ethernet cable if possible — WiFi can drop occasionally during church services when many devices are connected.

Kiosk Hardware — Presentation Mode (Non-Touch TV)

If a full touch display isn't in the budget, Presentation Mode works on any standard television or display — no touch required. It shows the map on one side and cycles through missionaries automatically.

What You Need

  • Any TV or monitor — any size, no touch needed. 43–65" TVs work great in a lobby.
  • A small PC or mini PC — a basic Windows mini PC (Intel NUC, Beelink, or similar) with 4GB RAM and an SSD is plenty. Plug it into the TV via HDMI.
  • Internet connection — WiFi or wired from the TV location.

Recommended Mini PCs for Presentation Mode

  • Beelink EQ12 / EQ13 — quiet, compact, around $150–200. Plenty of power for a browser-based display. Very popular for digital signage.
  • Intel NUC (any recent generation) — reliable and well-supported. NUC 12 or 13 models are widely available.
  • ASUS NUC Mini PC — similar to Intel NUC, good build quality.
  • Raspberry Pi 5 — very low cost (~$80), runs Chromium browser well for this use case. Requires Linux comfort level to set up kiosk mode.
Setting up Presentation Mode
Generate a Kiosk API key, click ⚙ Settings on the key, switch the Display Mode to Presentation, choose which side the map appears on, and optionally select a theme. The kiosk URL is the same — the mode is detected automatically from the key's settings.

Setting Up Windows Kiosk Mode

To lock the PC to only show the kiosk (preventing visitors from accessing anything else):

Download the Windows packageIn the admin panel under Kiosk, generate an API key then download the Windows Kiosk Package. It contains a pre-configured launcher and README.
Follow the READMEThe README walks through enabling Windows Assigned Access (kiosk mode), which locks a user account to only Chrome running your kiosk URL.
Test and rebootLog in as the kiosk user to verify the display loads correctly, then set the PC to auto-login and auto-start on power.

Two-Factor Authentication (2FA)

All RolesAll users can enroll Super AdminSuper Admins can enforce and reset 2FA

Two-factor authentication adds a second verification step after your password, protecting your account even if your password is compromised. Two methods are available.

Enrolling in 2FA

Click your avatar in the bottom-left corner of the admin panel and select 🔐 Two-Factor Authentication. Choose a method:

  • 📱 Authenticator App — Scan a QR code with Google Authenticator, Authy, Microsoft Authenticator, or any TOTP-compatible app. After scanning, enter the 6-digit code shown in the app to verify and activate. A manual entry secret is also shown if you can't scan. The app works offline.
  • 📧 Email Code — A 6-digit code is emailed to your account address each time you log in. No app required. Requires email to be working — check SMTP settings if codes are not arriving.

Logging In With 2FA

After entering your password correctly, a verification screen appears. App users enter the current 6-digit code from their authenticator. Email users receive a code automatically and can request a resend if needed. The code field auto-submits when 6 digits are entered.

Requiring 2FA for All Users

Super AdminSuper Admins can enforce 2FA across all users from the Users page. The Require Two-Factor Authentication toggle at the top of the page enables the policy. When on:

  • Any user who logs in without 2FA enrolled is immediately shown the enrollment screen after login.
  • They cannot access any part of the admin panel until they complete enrollment — the modal cannot be dismissed.
  • SSO users are exempt — they authenticate through your identity provider which handles its own security.
  • The Field Link Support account used by platform staff is also exempt.
⚠ Before enabling forced 2FA
Make sure your email (SMTP) is configured and working if any users plan to use the email method. Test it from Settings → Email / SMTP → Send Test before enabling enforcement.

Resetting Another User's 2FA

Super AdminIf a user loses access to their authenticator app or email, a Super Admin can reset their 2FA from the Users page. Click 🔄 Reset 2FA next to the user. They will be prompted to re-enroll on their next login. This does not affect their password.

Disabling Your Own 2FA

Open the Two-Factor Authentication modal from the avatar menu and click Disable 2FA. You must enter a valid current code to confirm. If 2FA enforcement is enabled by your Super Admin, you can disable it but will be required to re-enroll immediately on your next login.

2FA and SSO

If your organization uses Single Sign-On (SSO), the 2FA option is hidden from SSO users in the admin panel — your identity provider (e.g. Microsoft Entra ID) handles authentication and its own MFA policies. Local password accounts on the same church can still use 2FA independently if desired.

Frequently Asked Questions

Loading FAQ…

Signing Up

Super AdminAccount creation — the first user becomes Super Admin

To create a church account, visit fieldlinkmissions.com/signup and complete the two-step form.

Church InfoEnter your church name, city, state, website, and approximate number of missionaries.
Contact DetailsProvide the name, email, phone, and role of the primary contact. This person becomes your first Super Admin and receives login credentials by email. Optionally enter a referral code if one was provided.

Once submitted, your account is created immediately with a 10-day free trial. Login credentials are emailed to the contact address. No credit card is required to start.

⚠ Check your spam folder
The welcome email comes from the platform's configured send address. If you don't see it within a few minutes, check your spam or junk folder.

First Login

All Roles

Visit fieldlinkmissions.com/login and enter the email address you used when signing up.

Remember Me

Check Remember Me on the login screen to stay signed in for 30 days without needing to re-enter your password. Leave it unchecked for an 8-hour session (recommended on shared computers).

Single Sign-On (SSO)

If your church has SSO enabled, entering your email on the login page will redirect you to your identity provider (such as Microsoft Entra ID / Azure AD) automatically. You can always click Use password instead to fall back to your local account password if SSO is unavailable.

Changing Your Password

After logging in, click your avatar in the bottom-left corner of the admin panel and select Change Password.

All Roles
These features are available to every logged-in user regardless of their role.

Dashboard

All RolesAll logged-in users can view the dashboard

The dashboard is the first screen you see after logging in. It shows a quick summary of your church's missions activity:

  • Active Missionaries — total missionaries currently marked as active.
  • Organizations — total mission organizations you've added.
  • Countries Reached — number of unique countries where your missionaries serve.
  • Prayer Letters — total prayer letters uploaded across all missionaries.

Below the stats, a table shows your 8 most recently added missionaries for a quick glance.

The Public Map

All RolesNo login required — publicly visible to anyone

Your public map at fieldlinkmissions.com/[slug] requires no login to view. Share this link in church bulletins, on your website, or on social media.

Map Features

  • Pins — each active missionary with a location appears as a pin. Click a pin to see their full profile.
  • Search — visitors can search by missionary name, location, or organization using the sidebar search.
  • Filter by Org — a dropdown in the sidebar lets visitors filter missionaries by mission organization.
  • Missionary Detail — clicking a missionary shows their photo, bio, family members, organization, and prayer letters.

Trial & Status Banners

During your trial, a blue banner appears on the public map showing days remaining. During a grace period it turns amber. A suspended account shows a red overlay. These are automatically removed once an account is active and in good standing.

Map Themes

The map applies the theme selected in your Settings. When using the website embed, you can optionally override the theme using the Theme Override selector in the embed panel — this lets your embedded map match your website's color scheme even if it differs from your kiosk theme.

Editor · Admin · Super Admin
Content management — adding and editing missionaries, organizations, and church information.

Missionaries

Editor+Editors, Admins, and Super Admins can add and edit missionaries
Media+Media role can only upload prayer letters and videos to existing missionaries

Missionaries are the core of your map. Each missionary record appears as a pin on the public map.

Adding a Missionary

Click "Add Missionary"Opens the missionary editor panel on the right side of the screen.
Fill in the required fieldsLast name (or family name) is required. Location is required for the pin to appear on the map — type a city or country name and click Search, then select from the results.
Set visibilityUse the checkboxes to control whether they appear on the Website Map, the Kiosk, or both.
SaveThe missionary is added immediately and the map updates in real time.

Family Members

Each missionary can have multiple family members (spouse, children, etc.) added through the Family Members section. These appear in the missionary's detail popup on the public map.

Profile Photo

Upload a profile photo in JPG or PNG format. Photos are displayed as circular thumbnails on the missionary list and in the detail popup. Keep files under 5MB for best performance.

Organization

Assign a missionary to a mission organization. The organization's logo appears alongside the missionary on the map. Organizations must be created first under the Mission Orgs page.

Prayer Letters & Updates

Media+From the missionary detail view, scroll to the Updates section. You can upload:

  • Prayer Letters — PDF files that supporters can download.
  • Video Updates — paste a YouTube or Vimeo URL, or upload a video file directly.

Active vs. Inactive

Unchecking Active hides a missionary from the map without deleting their record. This is useful for missionaries on furlough or who have completed their term.

Importing missionaries
You can bulk-import missionaries from a CSV file or a previous export. See the Import & Export section for details.

Mission Organizations

Editor+Editors and above can add and manage organizations

Organizations (such as IMB, Wycliffe, or SIM) can be added to the platform and linked to missionaries. When linked, the organization's logo and name appear in the missionary's map popup.

Adding an Organization

Click Add Organization, fill in the name, abbreviation, website, and optionally upload a logo. The logo should be a square image (PNG with transparency works best).

Linking to a Missionary

Open a missionary's record, find the Organization dropdown, and select the appropriate organization. Save the missionary to apply the link.

Church Info

Editor+Editors and above can update church information

The Church Info page stores the details about your church that appear in various places across the platform. Fill in your church name, pastor, address, service times, website, and contact email.

Church Location

Set your church's coordinates by clicking Find on Map after filling in the address fields. This is used to center the map view appropriately.

Church Logo

Upload a logo that appears in the header of your public map alongside your church name.

Admin · Super Admin
Configuration — theme, display settings, and the audit log.

Settings

Admin+Admins and Super Admins only

Theme

Choose from 10 pre-built map themes that set the color scheme for your public map and kiosk. Changes take effect immediately for all viewers after saving.

The Overlay Opacity slider adjusts how prominent the map popup overlays appear. A lower value makes them more transparent; a higher value makes them more solid.

Audit Log

Admin+Admins and Super Admins can view a full log of every action taken in the admin panel — who added, edited, or deleted what, and when. This is useful for tracking changes and resolving issues. Super Admins can also clear the audit log.

Super Admin Only
Account management, billing, kiosk keys, data import/export, and SSO. Only the account owner or designated Super Admin should access these areas.

Users & Roles

Super AdminOnly Super Admins can invite, edit, or remove users

You can invite multiple staff members to your church admin panel. Each user is assigned a role that controls what they can see and do.

Role Summary

RoleWhat They Can Do
Super AdminFull access to everything including users, billing, SSO, import/export, kiosk, and all settings. Only Super Admins can invite other users.
AdminEverything except managing users and billing. Can add/edit missionaries, orgs, church info, and settings.
EditorCan add and edit missionaries, organizations, and church info. Cannot manage users or billing.
MediaCan only upload prayer letters and video updates to existing missionaries. Cannot create or edit missionaries.

Inviting a User

Go to UsersIn the left navigation, click Users.
Click Invite UserEnter the person's name, email, and select their role.
They receive an emailThe invitation email contains a temporary password. They can change it after first login.
⚠ Role assignment matters
Assign the Media role to volunteers who only need to upload newsletters. Only give Admin or Super Admin to trusted staff who need broader access.

Removing a User

Click the delete icon next to any user to remove their access immediately. This cannot be undone — you would need to invite them again to restore access.

Subscription & Billing

Super AdminOnly Super Admins can manage billing and subscriptions

After your 10-day trial, you will need an active subscription to continue using the platform. Billing is handled securely through Stripe — your card details never touch Field Link Missions servers.

Setting Up Billing

Go to SubscriptionClick Subscription in the left navigation.
Click Set Up BillingA plan picker will appear. Choose Monthly or Annual (annual saves you one month's cost).
Complete checkoutYou'll be redirected to Stripe's secure checkout. Enter your card details there.
Return to the dashboardAfter payment your account is activated immediately.

Managing Your Subscription

Click Manage Subscription → on the Subscription page to access the Stripe customer portal where you can update your payment method, download invoices, or cancel.

Cancellation

You can cancel at any time from the Stripe portal. Your access continues until the end of your current billing period. After cancellation, the Subscription page will show a Subscribe Again → button to restart.

Payment Failure

If a payment fails, you enter a 14-day grace period. A warning banner appears on your dashboard and the public map. Update your payment method within 14 days to avoid suspension.

Account Suspension

A suspended account can still be logged into and viewed, but no changes can be made. The public map shows a suspension notice. Contact [email protected] if you believe a suspension was made in error.

Referral Code

If you were referred by a partner (such as a web designer who recommended Field Link Missions), enter their referral code in the plan picker before completing checkout to ensure they receive their commission.

Kiosk & Website Embed

Super AdminOnly Super Admins can manage API keys and kiosk settings

Field Link Missions can run as a full-screen display in your church lobby, or be embedded into your existing church website.

API Keys

The kiosk uses an API key to identify your church without requiring a login. Generate a key for each physical display location so you can revoke individual displays if needed.

Go to KioskNavigate to Kiosk in the left menu.
Generate a KeyClick Generate API Key, give it a descriptive name (e.g. "Lobby Screen"), and copy the full key immediately — it is only shown once.
Use the KeyOpen the kiosk URL on your display device: fieldlinkmissions.com/[slug]/kiosk.html?key=YOUR_KEY. Replace YOUR_KEY with the full key you copied.
⚠ Save your key immediately
The full API key is shown only once when generated. If you lose it, revoke it and generate a new one.

Windows Kiosk Package

For Windows lobby displays, you can download a pre-configured package from the Kiosk page. It includes everything needed to run the kiosk in full-screen Windows Kiosk Mode with your API key pre-configured.

Kiosk Display Settings

  • Idle Timeout — seconds of inactivity before the carousel starts cycling through missionaries automatically. Set to 0 to disable.
  • Carousel Speed — how many seconds each missionary is shown during the auto-carousel.
  • Show Search Bar — toggle the search bar on the kiosk display.

Website Embed

To embed your map in your church website, go to Kiosk → Website Embed. Choose your preferred height, width, and optional theme override, then copy the generated code snippet and paste it into any page on your website that supports custom HTML.

The embed works with WordPress, Squarespace, Wix, Webflow, and any other platform that accepts custom HTML blocks.

Import & Export

Super AdminOnly Super Admins can import or export data

Exporting Data

Go to Settings → Import & Export and check the boxes for what you want to include:

  • Missionaries & members — all missionary records and family members.
  • Organizations — all mission organization records.
  • Church Info — your church profile data.
  • Profile Photos — downloads and includes all uploaded photos.
  • Prayer Letters — includes all uploaded prayer letter PDFs.
  • Video Updates — includes locally uploaded video files.

A data-only export downloads as a JSON file. Any media selection produces a ZIP file containing the JSON plus all selected files.

Importing Data

Upload a JSON export file from a previous export, or a CSV file for bulk missionary import. The importer shows a preview of what will be added or updated before making any changes — review carefully before confirming.

💡 CSV format
Download the example CSV from the Import panel to see the expected column format before preparing your spreadsheet.

Single Sign-On (SAML)

Super AdminOnly Super Admins can configure SSO

Super Admins can connect an identity provider (IdP) such as Microsoft Entra ID, Okta, or Google Workspace so staff sign in with their organization credentials instead of a separate password.

Setting Up SSO

Go to Settings → Single Sign-OnThe SSO panel is visible to Super Admins only.
Copy the SP URLsCopy the ACS URL and Entity ID shown at the top of the panel. You will paste these into your IdP.
Configure your IdPIn Entra ID, create a new Enterprise Application (Non-gallery), choose SAML as the sign-on method, and paste the ACS URL as the Reply URL and the Entity ID as the Identifier.
Bring back the IdP detailsFrom your IdP, copy the Login URL, the Issuer/Entity ID, and download the Base64 certificate. Paste or upload these into the SSO panel.
Enable and SaveCheck "Enable SSO for this church" and click Save SSO Configuration.
⚠ Keep your password as a fallback
SSO login shows a "Use password instead" link at all times. If SSO breaks or your IdP is unavailable, you can always log in with your email and password. Do not forget your password.

New User Auto-Creation

With Auto-create accounts for new SSO users checked, anyone in your IdP who signs in for the first time will automatically get a church admin account with the default role you selected. Uncheck this to require manual account creation first.

Certificates

You can paste your IdP's certificate directly into the text area or use the Upload .cer / .pem button to select the file downloaded from your IdP. Entra ID provides this as a Certificate (Base64) download on the SAML signing certificate section.

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